Candidate Consent Form for Data Processing (GDPR)

1. Data Controller

RecruiTrain (“we”, “us”, “our”) is the Data Controller responsible for processing your personal data.

Contact Details:
Email: info@recruitrain.de
Address: RecruiTrain GmbH, Markt 9, 04109 Leipzig, Germany

2. Purpose of Data Processing

We collect and process your personal data for the following purposes:

• Managing your job applications and candidate profile
• Sharing your profile with potential employers (e.g., hospitals, clinics, companies)
• Supporting visa and immigration processes
• Facilitating recruitment, onboarding, and placement services
• Communicating with you regarding opportunities and application status

3. Categories of Personal Data

We may collect and process the following:

• Personal details (name, date of birth, nationality, contact information)
• Professional information (CV, qualifications, experience, certifications)
• Identification documents (passport, licenses, certificates)
• Visa and immigration-related documents
• Any additional information you voluntarily provide

4. Legal Basis

Processing is based on:

• Your explicit consent (Article 6(1)(a) GDPR)
• Pre-contractual measures (Article 6(1)(b) GDPR)

5. Data Sharing

Your data may be shared with:

• Potential employers (e.g., hospitals, clinics, companies)
• Immigration and visa authorities
• Background verification providers (if required)
• Recruitment and onboarding partners

All parties are required to comply with GDPR.

6. International Data Transfers

Your data may be transferred outside the European Economic Area (EEA). Appropriate safeguards (e.g., Standard Contractual Clauses) will be implemented to protect your data.

7. Data Retention

Your data will be retained:

• During the recruitment process
• Up to 24 months after your last interaction
• Longer if required by law

8. Your Rights

You have the right to:

• Access your data
• Correct inaccurate data
• Request deletion of your data
• Restrict processing of your data
• Data portability
• Withdraw consent at any time
• File a complaint with a supervisory authority

9. Withdrawal of Consent

You may withdraw your consent at any time by contacting us via email at: info@recruitrain.de.

10. Consent Declaration

By submitting your profile and registering through our platform, you confirm that:

• You have read and understood this document
• You voluntarily give your consent to RecruiTrain to process your personal data
• You agree to the sharing of your data with relevant employers and authorities for recruitment and visa purposes